Every phone call, taken care of
From voicemail to full call analysis — Heilo grows with your business. Heilo never talks to your customers — it listens, records and takes notes. From voicemail to full call analysis for your team — Heilo grows with your business. Recordings, transcripts and agreements land in your dashboard and straight in your CRM. Heilo never talks to your customers — it listens, records and takes notes.
No credit card required · You only pay when it works
This is level 1 at work — voicemail.
Coming soon: local numbers CH, NL, ES, UK and USA
Pick your path
From voicemail to a call assistant — start with what you need today and move up as you grow.
Hear It In Action
Call our demo number and experience how your customers will be greeted. No signup required.
- Professional greeting
- Leave a test message
- Experience the customer journey
Or listen to an example conversation
Coming soon: local numbers CH, NL, ES, UK and USA
Business calls get lost in three ways
Missed calls
You're with a client, mid-appointment, on the road. The caller doesn't wait — they ring your competitor, and you never learn what inquiry just slipped away.
Important calls never recorded
Price, deadline, scope — the key agreements happen over the phone. Once you hang up, all that's left is memory and loose notes.
The team calls, the knowledge vanishes
Reps talk all day, but only a fraction reaches the CRM. Managers can't hear how the team sells, and customer knowledge stays in people's heads.
Who Is Heilo For?
From one-person service businesses to sales teams — wherever customer calls must never go missing.
Tradespeople & Technicians
Plumbers, electricians, HVAC techs — you're on-site with clients. Heilo catches every inquiry so you never lose a job to a competitor.
Beauty & Wellness
Salons, barbers, massage therapists — your hands are literally full. Heilo captures bookings while you focus on your clients.
Professional Services
Consultants, accountants, lawyers — client calls come in during meetings. Heilo prioritizes urgent inquiries so you know who needs you first.
Solo Entrepreneurs
Heilo captures every call you can't take — the recording, transcript and summary wait for you, so you focus on billable work.
Sales teams
Every customer call recorded, transcribed and pushed into the CRM you already use — via API, webhooks, Zapier or Make. Reps sell; the notes write themselves.
What our users say
“We get dozens of calls a day asking about prices and availability. When the sales team is in the warehouse or on the road, Heilo collects inquiries and we instantly see who called and what they need.”
Paweł S.
Sales dept., electrical wholesale
“I used to lose jobs because I couldn't answer the phone while at a client's. Now every inquiry waits for me in the dashboard when I'm done.”
Marek K.
Plumber
“I can't answer the phone during a procedure, and that's exactly when patients call. Since I got Heilo, no appointment slips through — I see who called and why, and reception calls back between patients.”
Dr Monika L.
Dental practice
“Clients always call when my hands are busy. Since I got Heilo, I don't miss bookings — I get an SMS and call back during my break.”
Karolina M.
Beauty salon
“Between hearings I had no way to pick up. Heilo prioritizes urgent matters — I instantly know who to call back first.”
Tomasz R.
Attorney
“I work solo and can't afford a receptionist. Heilo costs less than one coffee a week and works 24/7.”
Ania W.
Freelance copywriter
Savings Calculator
How Much Are You Losing?
Calculate how much revenue you're missing from unanswered calls
Your Business
Your Lost Revenue
You lose monthly
US$40,000
~4 potential clients lost
You lose yearly
US$480,000
Cost of the solution
$19net / mo.
taxes at checkout
Your net profit
US$39,960
monthly
How It Works
The same core at every level: recording, transcript, agreements — and everything in your dashboard or CRM. Heilo only listens and takes notes; it never talks on your behalf.
The call gets recorded
A missed call, a call you invited Heilo into, or a call on your dedicated number — every path ends with a consent-based recording.
Transcribed in seconds
The recording becomes a full transcript with the most important facts highlighted.
Agreements and scoring
Heilo identifies the topic, extracts agreements, contact details and dates, and scores urgency and lead quality.
Dashboard or your CRM
Everything lands in the Heilo dashboard and in an SMS to your phone — and via API, webhooks, Zapier or Make, straight in your CRM.
Coaching & call quality
Hear how your team really sells — without listening to hours of recordings.
The dynamics of every call
Argument or negotiation? Heilo classifies the interaction type and rates both sides' conversational manner — on every call.
Speaking balance & interruptions
A rep talking 80% of the call and cutting the customer off? You see it instantly, no listening required.
Export for your own analysis
Recordings, transcripts and analyses via API, webhooks and CSV — study them with your own AI, any way you like.
Heilo Studio
Call analysis on your rules — Heilo catches the key moments, interruptions and red flags, so you step in before they escalate. Coaching and decisions grounded in facts from the recordings, not hunches and guesswork.
Recording always with consent — coaching that's fair to the team.
Start with voicemail, grow into a call assistant
Three levels in one subscription — switch on the next one whenever your business is ready. No plan change, no migration.
Dedicated numbers are currently available for Poland — more countries are coming gradually.
Your Voice, Your Brand
Your greeting is the first impression — set it up on your voicemail and on your dedicated number. Your business, your style.
Write it or pick a voice
Type your greeting and pick a natural-sounding voice from the library — male, female, different languages and accents.
Record yourself
Upload your own voice recording for a personal touch your clients will recognize.
Greeting schedule
One greeting during business hours, another in the evening or at weekends. Set a schedule and Heilo switches automatically.
See Heilo in Action
Everything you need to manage calls professionally — in one dashboard
Call Dashboard
See all your calls in one place — with caller names, topics, statuses, and lead scores. Know instantly who to call back first.
Smart Transcription
Every voicemail is automatically transcribed and analyzed. Get the full transcript, audio recording, and automatic recommendations — key facts highlighted, and detected dates go to your calendar in one click.
Lead Scoring
Each caller is automatically scored as hot, warm, or cold based on urgency and purchase intent, plus call sentiment, conversation dynamics and estimated deal value. Focus on what matters most.
Multiple Phone Numbers
Connect several business numbers to one account. A separate number for each department or team member — all calls in one dashboard.
Notes, Tasks & Deal Value
Add notes after every callback, create follow-up tasks, and assign deal value to each lead. Full client history in one place — nothing gets lost.
SMS Notifications
Get an instant SMS after every call — with caller details, topic summary, lead quality, and full call transcription. Never miss a hot lead.
Auto-SMS to the Caller
Missed, busy, weekend, after hours? Heilo automatically texts the caller — with a link to your booking page, form, ticket system, or current promo. Leads never go cold while you're unavailable. And when the caller texts back, the reply lands in your SMS inbox in the dashboard — answer from the same number (Heilo numbers).
Custom Greeting
Write your own greeting or record your voice. Choose from professional voices in multiple languages. Your brand, your style.
Contact Management
Caller details are automatically saved as contacts. Build your client database without typing a single name.
Phone Forwarding
Connect any phone in minutes — mobile or landline. Just enable call forwarding and Heilo starts working immediately.
Kanban Board
Drag and drop calls across status columns — New, To Call, Contacted, Qualified. Visual pipeline management for your leads.
Import Contacts
Upload your existing contacts from CSV, TXT, or VCF files. Get your full client list into Heilo in seconds.
Team & permissions
Invite teammates by email, assign roles and decide who sees which number. The whole company’s calls land in a shared inbox, and one subscription covers the entire team.
API & webhooks
Open API, signed webhooks and keys generated right in the dashboard. Connect Heilo to your CRM, a spreadsheet, or automations like Zapier and Make.
Heilo topic guides
Deep dives into call recording and business voicemail — legality, GDPR and practice.
Simple, Transparent Pricing
One plan with everything you need
You only pay when it works
taxes included at checkout
Unlimited calls
No credit card required • Setup in 5 minutes
Frequently Asked Questions
How many customer calls slip through your business?
From voicemail to the call assistant — pick the level that fits today and grow when you're ready. Recordings, transcripts and agreements wait in your dashboard and in your CRM.
Start for Free